Fire Risk Assessment Requirements: What You Need to Know
A fire risk assessment is a foundational element of workplace safety and a legal requirement for almost all non-domestic premises in the UK. It forms the basis of a business’s fire safety strategy, identifying risks and guiding the implementation of protective measures. At Firecom Systems Ltd, we help businesses understand and meet their fire risk assessment obligations with confidence and clarity.
Is a Fire Risk Assessment a Legal Requirement?
Yes. Under the Regulatory Reform (Fire Safety) Order 2005, a fire risk assessment is not optional; it is a legal requirement. The law applies to employers, building owners, landlords, occupiers, and any other person with control over premises. The duty-holder—commonly referred to as the “responsible person”—must ensure that a suitable and sufficient fire risk assessment is conducted and regularly reviewed.
Failure to comply can result in enforcement action by fire authorities, including substantial fines and potential criminal prosecution.
Understanding Fire Risk Assessment Requirements
- Identifying sources of ignition, fuel, and oxygen
- Identifying people at risk, especially those who are vulnerable or working in isolated areas
- Evaluating existing fire safety measures, including detection and evacuation procedures
- Recording findings and preparing an emergency plan
- Reviewing and updating the assessment regularly, particularly after any significant changes to the building or its use
For most businesses with five or more employees, a written fire risk assessment is required.
Who is Responsible?
- The employer (in workplaces)
- The owner or managing agent (in commercial or multi-occupied buildings)
- Any person with control over the premises (such as a facilities manager)
The responsible person must either carry out the assessment themselves, if they are competent, or appoint a qualified fire risk assessor to do it on their behalf.
Legal Framework: Regulatory Reform (Fire Safety) Order 2005
- Conducting a fire risk assessment (Article 9)
- Implementing appropriate preventive and protective measures (Articles 8 and 11)
- Ensuring effective fire detection and warning systems are in place (Article 13)
- Providing training and information to employees (Article 21)
- Reviewing the risk assessment regularly and following significant changes (Article 9)
Failure to meet these requirements can result in enforcement notices, prohibition notices, fines, and, in severe cases, imprisonment.
Firecom Systems Ltd: Supporting Your Compliance
- Comprehensive fire risk assessments by qualified professionals
- Detailed reports with prioritised actions
- Support with implementing remedial measures
- Ongoing review schedules to keep your assessment up to date
- Guidance in fulfilling the responsibilities of the “responsible person”
Frequently Asked Questions
Yes. The Regulatory Reform (Fire Safety) Order 2005 makes it a legal requirement for all non-domestic premises and communal areas of residential buildings.
There is no fixed interval, but the assessment must be reviewed regularly and whenever there are significant changes to the building, occupancy, layout, or processes. An annual review is widely considered best practice.
If you possess the necessary training, knowledge, and experience, you may proceed. However, many businesses choose to appoint a competent third-party assessor to ensure thoroughness and compliance.
You risk enforcement action from the fire and rescue authority, which may include improvement notices, prohibition of building use, fines, or prosecution.
Yes, if you employ five or more people, or if a license or regulatory authority requires it. The written record must include significant findings and the actions taken to mitigate risk.
Yes. Choosing an appropriately qualified and registered fire risk assessor gives you confidence that your assessment meets recognised competency standards and offers legal reassurance.
